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May 31, 2011 / Frank J. Albi

Records Management Time Savers

Managing business records is a lot of work. But it can also save you time — and money — in the long run.

In 1980, I started the first records control company in the Cincinnati area. Over the years, I’ve discovered a number of best practices that will help you save time while you control your business records.

  • Create an inventory of what you have in storage, so you can quickly retrieve records when you need them.
  • Consider using a records control company like BIS that barcodes and tracks records, to help you save time when you need to retrieve them.
  • Establish a disposal schedule — and follow it — so you don’t keep records beyond their required or useful life. Ask your records control company if you can be automatically notified when it’s time to dispose of records. That way, you can painlessly purge your expired files to achieve compliance with your business records disposal schedule.

For more of my thoughts on saving time, take a look at this short video:


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